Invoice Generator

Create professional invoices instantly with our free online invoice generator. Whether you're a freelancer, small business owner, or service provider, our tool helps you generate downloadable invoice PDFs quickly and efficiently. No signup required, no hidden fees—just a simple, powerful invoice maker that works entirely in your browser.

What is an Invoice?

An invoice is a commercial document issued by a seller to a buyer that details the products or services provided, their quantities, prices, and payment terms. It serves as a formal request for payment and acts as a record of the transaction between parties. Invoices are essential for accounting, tax purposes, and maintaining proper business records.

Modern invoices typically include information such as invoice numbers, dates, business and client details, itemized lists of goods or services, subtotals, taxes, discounts, and final amounts due. With our free invoice generator, you can create professional invoices that meet all standard business requirements.

Types of Invoices

Different business scenarios require different types of invoices. Understanding these variations helps you choose the right format for your specific needs.

GST Invoice

A GST invoice is a tax invoice that complies with Goods and Services Tax regulations, commonly used in countries like India. It includes mandatory fields such as GST identification numbers (GSTIN) for both the supplier and recipient, HSN or SAC codes for goods and services, tax rates, and tax amounts. Our invoice generator supports GST invoices by including dedicated fields for business and client GST numbers, making it easy to create compliant tax invoices.

GST invoices are crucial for businesses operating in GST-registered regions as they enable proper tax credit claims and ensure regulatory compliance. When using our tool, you can easily add GST numbers and create invoices that meet GST requirements.

Proforma Invoice

A proforma invoice is a preliminary bill of sale sent to buyers before shipment or delivery of goods. It provides an estimate of the final invoice amount and helps buyers arrange payment, obtain import licenses, or secure financing. Unlike regular invoices, proforma invoices are not official accounting documents but serve as commitments between parties.

Businesses often use proforma invoices for international trade, custom orders, or when final pricing depends on specific conditions. Our invoice generator can be used to create proforma invoices by simply marking them appropriately in the notes section.

Tax Invoice

A tax invoice is an official document that includes tax details and is used for accounting and tax filing purposes. It contains all standard invoice information plus tax calculations, tax identification numbers, and breakdowns of taxable amounts. Tax invoices are required for claiming input tax credits and maintaining proper tax records.

Our invoice generator makes creating tax invoices simple by automatically calculating taxes based on your specified tax rate. The tool displays tax amounts clearly and includes them in the final total, ensuring your invoices meet tax documentation requirements.

Commercial Invoice

Commercial invoices are used primarily in international trade and serve multiple purposes including customs declarations, payment requests, and transaction records. They include detailed descriptions of goods, their values, shipping information, and terms of sale. These invoices are essential for cross-border transactions and customs clearance.

While commercial invoices may require additional customs-specific information, our invoice generator provides the foundation with comprehensive item descriptions, pricing details, and business information that can be customized for international trade needs.

Freelance Invoice

Freelance invoices are tailored for independent contractors and freelancers who provide services to clients. These invoices typically emphasize service descriptions, hourly rates or project fees, and clear payment terms. Freelancers often need to invoice multiple clients regularly, making a quick and easy invoice generator essential.

Our free invoice generator is perfect for freelancers because it allows rapid invoice creation, supports multiple currencies for international clients, and enables saving invoice templates for recurring work. The tool's simplicity means freelancers can focus on their work rather than administrative tasks.

How to Generate an Invoice Online

Creating professional invoices online has never been easier. Follow these simple steps to generate your invoice in minutes:

1. Enter Business Information: Start by filling in your business details including company name, email, physical address, phone number, and GST number if applicable. Upload your company logo to add a professional touch to your invoices.
2. Add Client Details: Enter your client's complete information including their name, email address, billing address, contact number, and GST number. Accurate client information ensures proper record-keeping and smooth communication.
3. Set Invoice Details: Specify a unique invoice number for tracking and accounting purposes. Select the appropriate currency from the dropdown menu to match your client's location or payment preference.
4. Add Invoice Items: List all products or services being invoiced. For each item, provide a clear description, specify the quantity, and enter the unit price. The system automatically calculates line totals as you type.
5. Apply Taxes and Discounts: If your transaction includes taxes, enter the tax rate percentage. The tool calculates tax amounts automatically. You can also apply discounts by entering a discount amount, which is subtracted before tax calculation.
6. Add Notes and Terms: Include any additional information your client should know, such as payment instructions, delivery terms, or special conditions. Add payment terms and conditions to set clear expectations.
7. Review Your Invoice: Check the real-time preview panel to ensure all information is accurate and formatted correctly. The preview updates instantly as you make changes, allowing you to see exactly how your final invoice will look.
8. Save or Export: Click "Save Invoice" to store it in your local history for future reference or editing. Alternatively, click "Export PDF" to download a professional, print-ready PDF file that you can email to your client or print for records.

Benefits of Using a Free Invoice Generator

Our free invoice generator offers numerous advantages that make it an essential tool for modern businesses and freelancers:

• Zero Cost: Unlike paid invoice software that charges monthly fees, our tool is completely free forever. Create unlimited invoices without worrying about subscription costs or per-invoice charges.
• No Account Required: Start creating invoices immediately without signing up or providing personal information. Your privacy is protected, and you maintain full control over your data.
• Instant PDF Export: Generate professional PDF invoices in seconds. The downloadable invoice PDF format is universally accepted, easy to email, and perfect for printing or archiving.
• Local Data Storage: All your invoice data is stored locally on your device, ensuring complete privacy and security. Your sensitive business information never leaves your computer.
• Real-Time Preview: See exactly how your invoice will look as you create it. The live preview updates instantly, eliminating guesswork and reducing errors.
• Automatic Calculations: The tool automatically calculates line item totals, subtotals, taxes, and final amounts. This eliminates manual math errors and saves valuable time.
• Multiple Currency Support: Work with clients worldwide by selecting from various currencies including USD, EUR, GBP, JPY, CAD, AUD, INR, and CNY. Perfect for international businesses and freelancers.
• GST Compliance: Built-in support for GST numbers makes it easy to create tax-compliant invoices for businesses operating in GST regions. Both business and client GST numbers can be included.
• Brand Customization: Upload your company logo to create branded invoices that reinforce your professional image. Customized invoices help build trust with clients.
• Invoice History: Save and manage all your invoices in one place. Access previous invoices, edit them if needed, and maintain a complete record of all transactions.

Who Should Use This Tool?

Our free invoice generator is designed for anyone who needs to create professional invoices quickly and efficiently. Here are the primary use cases:

Frequently Asked Questions