Invoice Generator UK – Create £ (GBP) Invoices Online

Create professional invoices in British Pounds (£) with automatic VAT calculation for businesses across the United Kingdom. Whether you're a freelancer in London, a small business in Manchester, or a contractor in Birmingham, our free invoice generator helps you create tax-compliant invoices with VAT registration number support, proper HMRC-compliant formatting, and automatic VAT calculations. No signup required, no hidden fees—just a simple, powerful invoice maker designed specifically for UK businesses.

Why UK Businesses Need Professional Invoices

In the United Kingdom, invoices are essential business documents required for tax compliance, accounting records, and HMRC (Her Majesty's Revenue and Customs) reporting. For VAT-registered businesses, proper VAT invoices are mandatory for B2B transactions and must include specific information including VAT registration numbers, tax calculations, and proper formatting according to HMRC guidelines.

Our invoice generator for UK simplifies this process by automatically handling VAT calculations (standard rate 20%, with support for zero-rated and reduced-rate items), supporting proper UK address formats with postcodes, and generating invoices that meet HMRC requirements. You can create invoices in minutes, export them as PDFs, and maintain a complete invoice history—all without any cost or subscription.

Currency-Specific Invoice Fields for UK

Our invoice generator includes fields specifically designed for UK businesses:

• Currency (£ GBP): All amounts are displayed in British Pounds with the £ symbol, following UK formatting conventions.
• VAT Registration Number: Add your 9-digit VAT registration number (format: GB123456789) for VAT-registered businesses. The tool also supports client VAT numbers for B2B transactions.
• VAT Rates: Support for standard VAT rate (20%), reduced rate (5% for some goods like domestic fuel), and zero rate (0% for most food, books, children's clothes). The tool automatically calculates VAT based on your selected rate.
• Date Format (DD/MM/YYYY): Uses the standard UK date format for all invoice dates.
• Address Format: Supports UK address format with street, city, county, and postcode (e.g., "123 High Street, London, Greater London, SW1A 1AA").
• Payment Terms: Add common UK payment terms like "Net 30", "Due on Receipt", or "Payment within 14 days".
• Company Registration Number: Include your Companies House registration number if you're a limited company.

Understanding VAT System in UK

The UK operates a Value Added Tax (VAT) system that applies to most goods and services. Understanding VAT is crucial for creating compliant invoices:

How to Create an Invoice in UK

Creating a VAT-compliant invoice for your UK business is simple with our free invoice generator:

1. Enter Business Details: Fill in your business name, complete address with postcode, VAT registration number (if registered), Company Registration Number (if applicable), phone number, and email. This information appears on all your invoices.
2. Add Client Information: Enter your client's name, address in UK format (street, city, county, postcode), and VAT number (for B2B transactions with VAT-registered businesses).
3. Set Invoice Details: Add a unique invoice number, select the invoice date (DD/MM/YYYY format), and set payment terms. Invoice numbers should be sequential and unique for HMRC compliance.
4. Add Line Items: List all products or services with descriptions, quantities, unit prices in £, and select the applicable VAT rate (20% standard, 5% reduced, or 0% zero-rated).
5. Review Tax Calculation: The tool automatically calculates VAT based on your selected rate and displays subtotal, VAT amount, and total including VAT. Verify all calculations match HMRC requirements.
6. Download PDF: Export your professional invoice as a PDF file. The PDF includes all required VAT information and is ready for emailing to clients or printing for records.

Sample Invoice for UK

Frequently Asked Questions